Terms and Conditions
TERMS AND CONDITIONS – Effective Date 4 November 2025
1. Definitions
The following terms have these meanings:
Agreement / Rental Agreement: The signed contract, which includes these Terms and Conditions, the Rental Particulars, and any documents referred to within it.
Vehicle: The vehicle specified in the Rental Agreement, selected by Wee Weddings NI.
Vehicle Check Sheet: The checklist completed on Hire Start Date.
Hire Start Date: The date specified in the Rental Agreement and selected during the booking process.
Hire End Date: The date specified in the Rental Agreement and selected during the booking process.
Designated Driver: The person named in the Rental Agreement who is authorised to drive.
Chauffeur: The qualified and authorised driver provided by Wee Weddings NI for any Chauffeur-Driven Hire booking.
Chauffeur-Driven Hire: A hire service in which the Vehicle is driven by a Chauffeur supplied by Wee Weddings NI rather than the Hirer or Designated Driver.
Passenger(s): Any individual transported in the Vehicle during a Chauffeur-Driven Hire.
Hire Date(s): The period between the Hire Start Date and Hire End Date
Hirer: The person named in the Rental Agreement hiring the Vehicle. The Hirer must be at least 25 years old.
Premises: Wee Weddings NI, 50 Castle View Park, Portrush, Northern Ireland BT56 8AS
Rate: The rental price specified in the Rental Agreement.
Security Deposit: £500.
Terms and Conditions: These terms and conditions.
We / Us: Wee Weddings NI.
You: The Hirer signing this Agreement.
Where the word “Hirer” or “Designated Driver” appears throughout these Terms, it should be read as “Hirer, Designated Driver, or Chauffeur (as applicable)” depending on the nature of the hire.
2. Booking
These Terms and Conditions apply to both Self-Drive and Chauffeur-Driven Hire.
For Chauffeur-Driven Hire, the booking will specify the event type, route, timing, and any special requirements. Hirers must provide accurate details at the time of booking to ensure service delivery.
Once the Rental Deposit is received, these Terms and Conditions become binding on both Parties.
3. Right of Refusal / Termination
We reserve the right to refuse or cancel any booking at our sole discretion, without the need to provide any explanation. This may be exercised to ensure the safety, security, and proper use of our vehicle and service, or to comply with our Terms and Conditions. We may terminate the Agreement immediately without refund or liability.
4. Accessibility
The Hirer acknowledges that due to its original design and age, the Vehicle cannot be adapted for wheelchair users or individuals requiring accessibility modifications.
5. Cancellations and Changes
5.1. If you cancel your booking, any payments made will be forfeited.
5.2. In exceptional circumstances beyond the control of either party—such as natural disasters, government-imposed restrictions, or other force majeure events—Wee Weddings NI will review the situation on a case-by-case basis and may, at our discretion, offer a credit, reschedule, or partial refund.
5.3. You may request to change your Hire Dates up to 4 weeks before the Hire Start Date, subject to availability. Requests made less than 4 weeks before Hire Start Date cannot be accommodated.
6. Collection/Delivery, Return/Pickup and Vehicle Check
SELF-DRIVE HIRE
In the case of collection/return by hirer: -
6.1. The Vehicle must be collected at the Premises (or another agreed location) at the allocated time confirmed with your booking, typically between 2pm and 3pm on the Hire Start Date, but subject to arrangement. A 15-minute grace period may be allowed at our discretion. If you arrive later than this, any rearranged pickup will be strictly at our discretion and subject to availability. Where this is not possible, the booking will be treated as cancelled and no refund will be given.
6.2. Allow 30 minutes on Hire Start Date for briefing and completing paperwork. A Vehicle Check Sheet confirming condition will be completed and signed by both Parties as part of the Rental Agreement. Refusal to sign will result in forfeiture of the Hire. You must inspect and report any pre-existing damage before departure.
6.3. The Vehicle must be returned to the Premises (or other pre-agreed location) at an allocated time (provided upon confirming booking) which will typically be between 10am and 11am on the Hire End Date. A 15-minute grace period may be allowed at our discretion. Late returns without prior agreement will incur a £100 per hour fee (minimum 1 hour) and may also result in additional charges deducted from the Security Deposit.
6.4. If agreed, returning the Vehicle to a different location or having it collected does not relieve you of responsibility until the Vehicle is received by Us or recovery service.
6.5. No refunds are given for early returns.
6.6. Upon return, the Vehicle and all equipment must be in good condition as per the Vehicle Check Sheet.
6.7. The Vehicle must be returned with the same level of fuel as it was provided with; any shortage will be charged or deducted from the Security Deposit.
In the case of Delivery/pickup by Wee Weddings NI: -
6.8 The Vehicle will be delivered at the agreed time and to the location specified by the Hirer at the time of booking. While Wee Weddings NI will make every reasonable effort to deliver promptly, no penalties or compensation will be due in the event of unavoidable delays.
6.9. Please allow up to 30 minutes at the start of your hire for a briefing and to complete the necessary paperwork. A Vehicle Check Sheet confirming the Vehicle’s condition will be completed and signed by both Parties as part of the Rental Agreement. Refusal to sign this document will result in forfeiture of the Hire. The Hirer must inspect and report any pre-existing damage before departure.
6.10. The Vehicle will be picked up at a mutually agreed time and location confirmed at the time of booking. While Wee Weddings NI will make every reasonable effort to meet the agreed schedule, no penalties or compensation will be due in the event of unavoidable delays.
6.11. No refunds are given for early returns.
6.12. Upon return, the Vehicle and all equipment must be in good condition as per the Vehicle Check Sheet.
6.13. The Vehicle must be returned with the same level of fuel as it was provided with; any shortage will be charged or deducted from the Security Deposit.
CHAUFFEUR-DRIVEN HIRE
6.14. For Chauffeur-Driven Hire, Wee Weddings NI will arrange all collection and drop-off locations, timings, and routes in advance.
6.15. The Chauffeur will arrive at the agreed location punctually and will wait for a maximum of 30 minutes beyond the scheduled time, unless otherwise agreed. Delays beyond this may incur additional charges.
6.16. The Vehicle will be driven only by the Chauffeur authorised by Wee Weddings NI. Passengers are not permitted to operate or move the Vehicle at any time.
6.17. The Vehicle must not be used to carry passengers in excess of the number of seats.
6.18. Wee Weddings NI accepts no liability for delays caused by traffic, road closures, or circumstances beyond its control.
6.19. Reasonable requests for route changes or additional stops on the day will be accommodated at the Chauffeur’s discretion, subject to time and safety considerations.
6.20. No refunds are given for early completion of the journey once the Chauffeur service has commenced.
7. Security Deposit
7.1 A Security Deposit of £500 is required for all hires and must be charged to a valid credit card or secured via another approved method before or on the Hire Start Date. The deposit covers potential damage, third-party claims, insurance excess, or other charges under this Agreement.
7.2 Wee Weddings NI may retain all or part of the Security Deposit for:
Damage to the Vehicle, fittings, or equipment;
Excessive cleaning beyond standard sweeping and rubbish removal;
Late returns or breach of obligations;
Misfuelling, towing, or misuse;
Pet-related damage if prior approval was not obtained;
Any other charges incurred under this Agreement.
Costs exceeding the Security Deposit will be invoiced directly. The Hirer will be notified of any deductions within 7 working days of the hire period ending.
7.3. If no issues arise, the Security Deposit will be refunded within 7 working days after the end of the hire period via the original payment method unless otherwise agreed in writing.
8. Hirer’s Obligations
You agree to comply with the following obligations.
SELF DRIVE
8.1 Drivers’ Licence, Health and History
One Designated Driver is included per booking. Only the Designated Driver(s) named in the Rental Agreement may drive the Vehicle during the Hire Period.
The Designated Driver must be between 25 and 75 years of age at the time of hire.
The Designated Driver must be in good health and medically fit to drive. This includes not being under the influence of alcohol, illegal substances, or prescription medication that may impair driving ability.
Drivers with declared medical conditions may drive only if the DVLA, a doctor, or GP has not imposed any driving restrictions.
The Designated Driver must have held a full and valid driving licence for a minimum of 2 years. Accepted licences include those issued in the UK, EU, Australia, or New Zealand.
The Designated Driver must not have had any licence suspensions or disqualifications within the past 3 years.
The Designated Driver must have no more than one fault incident or insurance claim in the past 3 years.
A maximum 6 points on the Designated Driver’s licence.
The following conviction codes are disqualifying and not covered under this policy: BA (driving while disqualified), DD (dangerous driving), and UT (unauthorised taking of a vehicle).
Convictions under the following codes are covered as standard:
– Two 3-point offences under ‘SP’, ‘TS’, or ‘CU’ codes
– One 4- or 6-point offence under ‘SP’, ‘TS’, or ‘CU’ codesConvictions under any other codes (e.g. IN10, MS90, DR, DG, CD, etc.) are not covered.
Drivers holding a USA, Canadian, or South African licence must have previous UK driving experience within the last 2 years.
Additional insurance excesses apply for drivers with limited UK driving experience:
– 4+ weeks of UK experience: £2,000 additional excess
– 2–4 weeks: £3,500 additional excess
– Less than 2 weeks: not acceptedBefore collection, the Designated Driver must provide a valid driving licence and two separate proofs of address, dated within 90 days. Acceptable documents include utility bills and bank statements.
A DVLA check may be carried out. This can be completed by Wee Weddings NI or by the Hirer using a check code from the DVLA website.
The Vehicle will not be released until all required identification and documentation has been verified and approved.
Providing false, incomplete, or misleading information may invalidate the insurance and render the Hirer liable for all related costs, including any third-party claims.
The Hirer warrants that all information provided is true, complete, and accurate, and that there have been no material changes (including to driving licence status or medical conditions) prior to the Hire Period.
We reserve the right to refuse the hire of a vehicle to any driver we see fit without explanation.
8.2 Country of Hire
Unless otherwise agreed in writing, the Vehicle must remain within the jurisdiction of Northern Ireland and the Republic of Ireland for the duration of the Hire Period.
8.3 Fuel
Unless otherwise advised, fuel will be included in hire cost based on projected mileage.
If the hirer needs to add additional fuel over the allowance, it is their responsibility to ensure the correct fuel type is used.
The hirer will be liable for all costs associated with the removal of incorrect fuel, vehicle recovery, repairs, and any damage caused to the engine or fuel system.
The hirer will also be liable for any loss of rental income resulting from the vehicle being out of service due to damage or necessary repairs.
No refunds will be issued for any unused hire period due to downtime resulting from misfuelling
8.4 Good Driving Practice, Health and Safety
You shall follow all health and safety guidelines when operating the Vehicle and its appliances, as well as any equipment inside or attached to the Vehicle such as the awning.
The Designated Driver is expected to be confident in driving a manual transmission vehicle.
On collection, only basic information about the Vehicle’s driving features will be provided. The Driver must ensure they understand the diagonal gear-stick pattern to change gears correctly and avoid engine damage.
It is the Driver’s responsibility to ensure they are comfortable operating the vehicle safely before departure. If they do not feel confident, it is up to them to decide whether to proceed, and no refund will be issued.
Warning lights on the dash indicate driving problems. If any warning light appears, stop the Vehicle immediately and safely.
The vehicle is right-hand drive. Allow ample space for braking and turning. For every 2 hours of driving, a 30-minute break is required with the engine off.
Maximum speed is 50 mph (80 km/h). Avoid resting your foot on the clutch pedal while driving to prevent clutch burn-out.
For Campervan Hire: -
You acknowledge the Vehicle’s height and accept responsibility for care when driving under low bridges or height restrictions.
The Vehicle must not be driven through or parked in areas with a height clearance of less than 2.2 metres. It is the Hirer's responsibility to check height restrictions before entering car parks, garages, drive-thrus, or any other areas with limited overhead clearance. Damage caused by failure to observe this restriction will be the Hirer's full responsibility.
You may not drive through floodwater or expose the Vehicle to salt water.
You may not drive the vehicle on sand or any other similar non-standard road.
You may not drive in extreme weather conditions. These are defined by: -
Extreme weather conditions refer to any weather event that presents a significant risk to the safety of the driver, passengers, the vehicle, or other road users. This includes, but is not limited to:
High winds (e.g., gusts exceeding 45 mph / 72 km/h) that may cause instability, particularly for high-sided vehicles such as Campervans.
Heavy snow or ice that affects road grip and control.
Flooding, surface water, or rising tides that could submerge or damage the vehicle.
Storms, including thunderstorms with lightning and reduced visibility.
Severe fog with poor visibility (typically less than 100 metres).
Weather warnings issued by the Met Office or other official bodies, particularly amber or red warnings.
In the event of extreme weather conditions:
The hirer must not drive the Vehicle until conditions are safe and appropriate.
The Vehicle must be safely parked and remain stationary during the adverse weather event.
If unsure, the hirer must contact Wee Weddings NI for guidance and further instructions.
Wee Weddings NI reserves the right to restrict use of the Vehicle or request the Vehicle be returned early if extreme weather poses a risk to safety or damage to the Vehicle. No refunds will be issued for any hire days lost due to weather-related driving restrictions.
Children must never be left unattended in the Vehicle.
Only carry passengers equal to the number of seats and ensure all passengers are securely strapped in, where seat belts are provided, and while the Vehicle is moving.
You are responsible for supplying and correctly using child or baby seats as per legal requirements. We do not provide child seats nor accept liability for seats not supplied by us or their incorrect fitting.
You shall be aware of the location of safety equipment, alarms, and hazard warning lights.
The Vehicle must not be used to carry passengers or goods for hire or reward.
Towing or pushing the Vehicle or trailers is prohibited.
The Vehicle must not be used in any race, rally, test, or contest. You shall obey all traffic regulations and avoid restricted areas that invalidate insurance.
The exterior of the Vehicle must not be washed, pressure-washed, or taken through an automatic car wash under any circumstances.
For Campervan Hire:-
The Vehicle must not be driven with the roof in the elevated position. Care must be taken when raising, lowering, or folding the roof to avoid damage to the roof structure and materials.
The side steps on the Vehicle are decorative only and are not designed to bear weight. Stepping on them is strictly prohibited. The Hirer will be held liable for any damage resulting from misuse, and no liability will be accepted for any personal injury caused by failure to comply with this instruction.
The Designated Driver may clean the windows to ensure visibility.
The Vehicle is a vintage vehicle with delicate paintwork and fittings; improper cleaning methods may cause damage.
Any damage caused by unauthorised cleaning will be treated as negligence, and the Hirer will be liable for repair costs.
You are responsible for all road tolls, fines, and charges incurred during the Hire Period, except where those penalties can be proven to reflect upon the condition of the Vehicle at the point of hire.
In respect of any motoring offences which occur during the period of hire, such as speeding or parking infringements then the contact details of the Hirer will be passed to the appropriate fines/points issuer.
The Vehicle must never be overloaded or carry unsecured loads.
The Vehicle must not be used for illegal purposes or to carry illegal substances.
Smoking or vaping inside the Vehicle is prohibited. Smoking within the surrounding area of the awning is also prohibited. There will be a deduction from your security deposit should there be evidence of smoking or vaping having taken place within the Vehicle upon its return to us.
Driving under the influence of alcohol, drugs, or medication causing drowsiness is forbidden.
The Vehicle must be securely parked when not in use.
You are liable for any damage or breakdown caused by your actions, including engine misuse, fuel errors, clutch damage, or incorrect gear changes.
8.6 Pets
Pets are allowed only with our prior written approval in the form of the Rental Agreement.
We reserve the right to refuse to allow your pet(s) at our own discretion and without explanation.
You must comply with all animal carriage laws. Pets must never be left unattended in the Vehicle.
Should your pet cause damage to the Vehicle’s interior and/or accessories, the cost of rectification will be deducted from your security deposit in the first instance.
Should you take a pet without prior arrangement, you will forfeit your security deposit.
8.7 Cleaning
As part of the hire agreement, you are expected to sweep out any debris in the Campervan and remove all rubbish.
8.8 Keys
You are responsible for the Vehicle’s keys and the Steering Lock keys, during the Hire Period. Lost or damaged keys will incur replacement and call-out charges.
8.9 Breakdown
Notify us immediately in case of breakdown.
The Vehicle is covered by a comprehensive breakdown assistance policy. Details can be requested.
Follow our instructions and remain with the Vehicle until assistance arrives.
If the Vehicle cannot be restarted or must be returned, we will provide a Gift Voucher for the unused Hire Period.
We do not accept liability for indirect or consequential losses from breakdowns.
8.10 Accidents, Theft, and Vandalism
Report any accident, theft, or vandalism to the police and us immediately.
Do not admit liability, release parties from responsibility, settle claims, or accept disclaimers as per insurance policy.
Where possible, collect names, addresses, witness details, vehicle registrations, time, location, cause, and damage details. Take photos and video if possible.
Do not move the Vehicle before police arrive unless it is unsafe to leave it.
Complete and submit an accident/theft/vandalism report form upon return, including diagrams if possible.
Return the keys if theft occurs.
Cooperate fully with us and insurers in investigations or legal proceedings, including providing evidence and attending court if required.
8.11 Abandonment
The Vehicle must be returned to the Premises at the end of the Hire Period unless otherwise agreed.
You will be liable for all costs if the Vehicle is not returned or is abandoned.
8.12 Your Car
We do not accept responsibility for your car or vehicle.
CHAUFFEUR-DRIVEN HIRE
8.13 Passengers must treat the Vehicle and Chauffeur with respect and comply with all reasonable instructions.
8.15 Food and drink are not permitted inside the Vehicle unless previously authorised.
8.16 Smoking or vaping is strictly prohibited in or near the Vehicle.
8.17 Hirers are responsible for ensuring that all passengers use seat belts where fitted.
8.18 The Hirer must provide accurate information regarding locations, timings, and any special requirements (e.g., photographs, decorations) no later than 7 days before the Hire Start Date.
8.19 The Chauffeur reserves the right to refuse to drive in unsafe conditions (e.g., extreme weather, intoxicated passengers, or unsafe routes).
8.20 Wee Weddings NI reserves the right to terminate any Chauffeur-Driven Hire early if passengers behave in a disorderly, unsafe, or abusive manner, with no refund due.
9. Insurance
The Vehicle rental includes insurance for the Designated Driver(s) or Chauffeur(s) for the Hire Period.
For Chauffeur-Driven Hire, all Chauffeurs provided by Wee Weddings NI are fully insured under our commercial motor policy. This includes passenger liability and third-party cover. Passengers are not required to provide their own insurance.
It is a condition of the insurance policy that the Designated Driver(s)/Hirer complies with the terms of this Rental Agreement, including but not limited to the provision by the Designated Driver(s) of identification information.
You shall provide true and complete information for our insurers as requested at the time of booking.
You are strongly advised to take out personal travel insurance to cover personal effects, cancellation, or injury. This is not included in our insurance coverage.
In the event of a claim for which you are liable under this Rental Agreement which results in a claim being made against the Vehicle’s insurance policy, you shall be liable to pay any insurance excess applicable in respect of each claim.
Comprehensive Self Drive Hire Insurance cover is included in the rental price, with a standard excess of £750 payable in the event of any accident damage to either the vehicle or third-party property. The Hirer will be liable for this excess.
Repair costs which are less than the insurance standard excess will be invoiced directly to the Hirer.
10. Charges
The amounts stated in the Rental Agreement reflect your specific rental agreement of the Vehicle during the Hire Period and include basic hire charges, insurance, and charges for any optional or ancillary services chosen by you, and any applicable taxes at the prevailing rate. Additional charges which may arise from your use of the Vehicle during the Hire Period or in any event until the Vehicle is returned to the Premises and/or us shall be payable by you and may include (but are not limited to) loss of or damage to the Vehicle and its contents, the insurance excess, additional cleaning costs, refuelling service charge and fuel cost, any late return charge, excess mileage charges, any additional driver charge, any pet damage charge, misfuelling charges, and any unpaid road tolls or fines or charges arising from traffic or parking offences.
All charges and expenses payable by you under this Agreement are due on demand by us. If you do not pay all charges due, a late charge of 5% per calendar month on the outstanding balance and any collection costs incurred by Wee Weddings NI, including reasonable legal fees, will be added.
11. Credit Card Authorisation
Where payment is made by you via credit card, you agree that we are irrevocably authorised to complete any documentation and recover all amounts due pursuant to this Rental Agreement in respect of the Security Deposit, the Rate, any additional charges, and/or cost and/or loss as set out in this Rental Agreement.
12. The Extent of Your Liability
12.1 You are aware that we shall rely and/or be deemed to have relied upon the information you have provided us, and you are aware that the validity of the Vehicle’s insurance is based on your compliance with the terms and conditions of this Rental Agreement.
12.2 You shall be liable for and indemnify us against all claims, losses, costs, charges, liabilities, and expenses suffered or incurred by us arising out of or in connection with any act, error, omission, default, negligent act or misstatement, wilful misconduct, delay, illegal act, or failure caused by you and/or others under your care, or in connection with your actions under this Agreement. Your indemnity under this clause remains in force for the duration of this Rental Agreement and continues to survive expiry or termination of this Agreement, together with any other clauses or schedules necessary to give effect to it.
13. Personal Injury Disclaimer
The Hirer and any passengers use the Vehicle and associated services entirely at their own risk, whether for Self-Drive or Chauffeur-Driven Hire.
Wee Weddings NI shall not be held liable for any personal injury, loss, or damage sustained by the Hirer or any third party during the Hire Period, except where such injury, loss, or damage results directly from our negligence.
The Vehicle is a vintage vehicle and may not include modern safety features such as airbags or electronic stability systems.
The Hirer acknowledges this and accepts full responsibility for the safety of themselves and their passengers throughout the Hire Period.
The Hirer must ensure the safe and appropriate use of all fixtures, fittings, appliances, and equipment within the Vehicle. Reasonable care must be taken when entering, exiting, or moving around the Vehicle.
During Chauffeur-Driven Hire, Wee Weddings NI and its Chauffeurs will take all reasonable care to ensure a safe and pleasant journey. However, we cannot accept liability for injury, loss, or damage caused by passenger negligence, failure to follow Chauffeur instructions, or behaviour that endangers the safety of others.
Wee Weddings NI shall not be liable for any injury or damage arising from:
misuse of the Vehicle or its features (e.g. roof, side steps, appliances),
failure to follow safety instructions provided verbally or in writing,
disregard of safety warnings or advice.
· By signing the Rental Agreement, the Hirer confirms their understanding and acceptance of these terms and acknowledges that they waive any right to claim for personal injury except in cases of our negligence.
14. Entire Agreement Clause
This Rental Agreement overrides and supersedes all previous correspondence and any previous course of dealings between us.
In the event of any inconsistency between these Terms and Conditions and any other of our literature, whether found on our website or otherwise, the provisions of these Terms and Conditions will prevail.
If any provision of these Terms and Conditions is prohibited by law or judged by a court to be unlawful, void, or unenforceable, the provision shall, to the extent required, be severed from this Agreement and rendered ineffective as far as possible without modifying the remaining provisions of this Agreement, and shall not in any way affect any other circumstances of or the validity or enforcement of these Terms and Conditions.
15. Your Personal Data
When you book a Vehicle, we collect personal information such as your name, email address, home address, telephone number, credit or debit card number, security code, and the card’s expiry date. This allows us to book the Vehicle and insurance for you.
We reveal your identity information to our insurance company and you authorise us to do so. We will not sell your information to another company.
In addition, our vehicle is fitted with a GPS tracking device. This allows us to monitor the location, movement, and status of the vehicle at all times.
The tracking system is used strictly for the purposes of:
Ensuring the safety and security of the vehicle
Assisting in the event of theft, breakdown, or accident
Monitoring mileage, speed, and adherence to restricted zones
Ensuring compliance with our Terms & Conditions
Details of our Privacy Policy are available on the website.
16. Governing Law and Jurisdiction
This Rental Agreement and any dispute or claim arising out of or in connection with it or its subject matter shall be governed by and construed in accordance with the laws of Northern Ireland.
We both irrevocably agree that the Courts of Northern Ireland shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with the Agreement or its subject matter.
These Terms & Conditions apply to all Wee Weddings NI hire services, including Self-Drive and Chauffeur-Driven Hire. Where clauses differ between service types, the relevant section will specify the applicable conditions